Project Coordinator, Fire Sprinkler

Location: Maple, ON

About Superior Sprinkler:

For more than 35 years Superior Sprinkler has been a full-service supplier for complete installation, support and service of sprinkler and fire protection solutions that protect lives and property.


Why Join Superior Sprinkler?

  • Growth and opportunity – a great place to learn and grow as a professional
  • Challenging and rewarding work
  • Great people – a welcoming and professional culture where you’re appreciated and empowered


The Position:

Looking for a Superior career experience? We’re growing and looking for our next great team member! You love planning and organizing and pulling all the necessary pieces together for a great outcome. Hearing the words “that went smoothly” is music to you. You work hard to make it look effortless – and we appreciate that! Some projects bring some bumps, but your solution-oriented approach and communication skills kick in and keeps things moving along. We are open to have you work from home 1-2 days per week after successfully completing a great onboarding process that will set you up for success. If this sounds like you don’t miss this opportunity to join a great team! 


What You Will Do:

Scheduling & Project Preparation

  • Assist with preparation, scheduling, tracking, reporting of projects
  • Effectively communicating with all key stakeholders, including clients, administration, finance team
  • Ensure client records are accurate and up to date
  • Ensure all scheduled projects are verified with the client at least one business day in advance
  • Prepare and post weekly/monthly schedules for field team members to ensure projects do not overlap
  • Ensure proper technicians and other appropriate resources are scheduled based on the required skills for the project
  • Prepare documentation for field team members’ scope of work
  • Schedule sub-contractors, ensure materials are ready for deployment and the proper documentation is completed and processed
  • Ensure completed work orders, invoicing, and close-out documents are processed, and completed as required by clients, administration, finance team and other stakeholders
  • Coordinate work in collaboration with Project Managers, Site Supervisors, others where appropriate
  • Coordinate change orders, update documentation, ensure communication etc.
  • Communicate with the appropriate local jurisdiction/authorities when required
  • Assist with client inquiries
  • Collaborate with Project Managers on regular Work in Progress (WIP) reviews


  • Assist with processing new projects based on documentation provided by Sales
  • Issue purchase orders to subcontractors and collaborate with Finance team to ensure incoming invoices are processed correctly
  • Process invoices for work completed as directed by the Senior Project Manager, Senior leaders etc.
  • Create and maintain job files in all appropriate systems, update with notes for invoicing details, special client instructions, and all other information necessary to accurately complete the required work
  • Maintain the WIP master list
  • Collect and submit city permit documents to the corresponding municipalities
  • Work with Finance team to ensure payment information is collected for COD clients
  • Participate in site visits, meetings as required


What You Bring:

  • Completion of post-secondary education in a related discipline or combination of education, training and experience deemed equivalent
  • 2 years’ experience and knowledge of sprinkler/fire protection industry a requirement
  • Exceptional organizational, attention-to-detail, and accuracy skills
  • Strong interpersonal and communication skills
  • Ability to meet deadlines
  • Proficient with MS Office suite, ability to use/learn relevant software applications
  • Ability to work independently and within a team environment
  • CAPM (Certified Associate in Project Management) and/or PMP (Project Management Professional) designations an asset


If you are a growth and results oriented team player and meet the above qualifications, please apply. Applications can be submitted directly to

Superior Sprinkler offers an exciting, collaborative work environment within a growing company, a competitive group benefits program, and excellent starting salary.

Deadline to apply:  September 12, 2022.



2175 Teston Rd
Maple, ON
L6A 3Y9


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